Terms and Conditions
November 2011


The Public Retirement Information Systems Management (PRISM) Association is committed to providing an environment that encourages the use of a website as an essential tool to support collaboration and communication among Public Retirement Funds.  It is the responsibility of each member and sponsor to ensure this technology is used for proper business purposes and in a manner that does not compromise the confidentiality of information found on this site. This website, and the services it contains, is provided only for members and sponsors legitimately affiliated with PRISM for the efficient exchange of information relating to their organizations.  As such, all members and sponsors using this site must agree and adhere to this policy.  If you do not agree to these terms, do not use this Site.  PRISM reserves the right to update this Policy from time to time. Your use of this Site will be subject to the most current version of the policy.  Please review this policy periodically for any changes.

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security or accuracy of information provided through this website.

Acceptable Use

It is the responsibility of each member to ensure this website, and the functions and / or technology found within the website, are used for appropriate PRISM business and in a manner that does not compromise the confidentiality of sensitive information or offend other members or sponsors.  Members should always represent themselves as themselves, never as someone else.  Members should respect the privacy of other members and sponsors.

Unacceptable Use

It is not acceptable to use this website:

  1. to access, download or transmit threatening, obscene or harassing materials or correspondence,
  2. for activities unrelated to the PRISM Association’s mission,
  3. for any illegal purpose,
  4. for distribution of data and information beyond the PRISM organization,
  5. to use copyrighted, trademarked or other legally protected intellectual property  without proper authorization,
  6. for private purposes such as personal marketing or personal business transactions not connected to the PRISM organization and Sponsor related services,
  7. for negotiations and / or communication between specific Funds and Sponsor organizations beyond initial introductions and evaluation of products.
  8. for solicitation, such as for religious and political causes or,
  9. for not-for-profit business activities not relating to PRISM business or Sponsor services.

Unacceptable use of the PRISM website, as defined in this policy, should be immediately reported to any member of the PRISM Board of Directors.  The PRISM Board of Directors will review alleged violations of this policy on a case-by-case basis. Clear violations of the policy may result in termination of the website access and / or potential expulsion from PRISM of the member or sponsor at fault without refund of any membership or sponsorship fees.

Privacy Policy

PRISM is committed to providing a safe, secure environment for information sharing and collaboration.  By accessing this site, you agree to the terms and conditions published here.  However, some postings or content may include links to other websites that have different terms and conditions.  PRISM is not responsible for the privacy practices of other websites.  If you do not agree with the terms and conditions of the PRISM website, do not use the website.

PRISM has a responsibility to protect the computing environment of this website.  Therefore, the PRISM Webmaster or member(s) of the Board of Directors will cooperate fully with law enforcement agencies and other authorized entities when the members of the PRISM Board believe the website, or information found on the website, is being harmed or accessed without proper permission.  This includes sharing computer logs and pursuing any other means to determine those responsible.

Information on this web site is provided for the convenience of the PRISM membership.  PRISM members and sponsors should make every effort to ensure the information provided is reliable and accurate.  However, human and/or technological errors may occur.  Therefore, PRISM does not guarantee and will not be held responsible for any errors or omissions, the use of information, or results obtained from the use of any information on this site or information found by using hyperlinks on this site.

Security Policy

PRISM will not sell electronically collected information and will only distribute this information to other PRISM members and sponsors.  Such information is collected for the purposes of PRISM and its membership.

Steps have been taken to protect information on the PRISM web site from unauthorized access.  These steps include requiring user name and password authentication for member / sponsor information access and / or a standard encryption protocol.  You are responsible for ensuring your personal password remains secure. You should not reveal your password to anyone. If you believe an unauthorized person has gained access to it, you should change your password immediately.  As part of good security practices, you should change your password regularly and never walk away from your computer when you’re in the middle of a session without locking your device.  Also, PRISM recommends that, when leaving the secure portion of the PRISM site, you logout of the website and close your browser to ensure data is not saved in cache memory.

Passwords are not known to any other member or officer of PRISM.  No member or officer of PRISM should ever ask another member or officer for their password.  If someone does, please report this situation to the Webmaster immediately.  Passwords must be a minimum of eight characters and must contain at least one upper case character, one numeric character and one special character (e.g. ~,!,@,#,$,%,&,*).  Passwords should be changed by the user on a regular basis.

The PRISM website and computer systems are for authorized PRISM use only. Unauthorized access may be subject to prosecution.  Individuals using this system without authority, or in excess of their authority, may be subject to having their activities on the site monitored and recorded beyond our normal monitoring and recording methods. PRISM may collect information regarding how the site is used (i.e. which pages are most / least accessed, how long someone may be on a page, etc.) and to provide proper navigation while visiting the site.  This information may be collected to help identify trends that could help make the site more useful.  Electronic “cookies” will be used to collect this data.  These cookies, which may be created on your computer by using our website, do not contain personal information and do not compromise your privacy or security.  Cookies can be turned off from your browser, but this may make some pages inaccessible.